Sixteen years of adoptions, moved in whole.
Adoption Assistance is the agency behind roughly 98% of adoptions across Kentucky and Tennessee, with families across Indiana too. They are the first agency on Atlas, and their migration is the blueprint for every agency that comes after: everything came over, everything was verified, and nobody retyped a thing.
Sixteen years of history, and everywhere to keep it.
After sixteen years of placements, Adoption Assistance had the record of thousands of family journeys spread across the tools that accumulate around any long-running agency: a case-management system that had served its time, a separate form tool for the website, documents in one place and the notes that explained them in another.
The team knew that history cold. That was exactly why changing systems felt dangerous: sixteen years of families, cases, children, birth parents, home studies, and hand-written context is not something you gamble with, and nobody had the spare months it would take to re-enter any of it by hand.
The rule for the migration was simple: every record comes over, or none of it matters.
One export from the old system. Everything else was handled.
Adoption Assistance handed over a copy of their data. That was the whole ask.
- 01
They sent their data
A single export from the old case-management system. No spreadsheets to prepare, no forms to fill in, nothing for their team to assemble.
- 02
Atlas brought it all in
Families, cases, children, birth parents, documents, and notes were mapped into Atlas and connected the way the team already thinks about them.
- 03
Every record was checked
Before anyone logged in, the migrated records were verified against the original system, record by record, not sampled.
- 04
Their team logged in
Day one was a working system, not an empty one. No blank screens, no re-typing, no period where the real records still lived somewhere else.
A sixteen-year veteran opening a family she knows by heart found exactly what she expected to find.
Many of the tasks that I was taking my time day to day doing have been automated now, which gives me time to dedicate to tasks that are more important for our agency.
Megan Hart · Adoption Specialist, Adoption Assistance
The same agency, with its time back.
The morning starts on one screen
The dashboard shows the pipeline, the deadlines coming due, and what happened yesterday, for the whole agency at once.
The date math does itself
Home study expirations, background check renewals, and report due dates are watched every morning, and the right person gets the heads-up. Caseworkers say the automations alone give them back hours every week.
Anyone is three letters away
Sixteen years of records, searchable in one bar: families, cases, children, birth parents, documents, even a nickname.
The website feeds the system
Inquiries and applications from their site land in Atlas as submissions, ready to become records in one click. Nothing gets re-typed from an email.
The sensitive stuff is locked down
Social Security numbers carry their own extra layer of encryption, every view is logged, and the agency runs in its own isolated database.
Our new system is not only saving us time and money, it is making our life so much easier in terms of being able to pull data and be responsive to families.
Julie Erwin · Executive Director, Adoption Assistance
Sixteen years made the move. Yours can too.
One 30-minute demo. See what Adoption Assistance sees every morning.